Move Intermodal has a European network of partners, which enables us to provide transport services across Europe. Our partners include road hauliers, rail operators, ferry companies, terminals and more.
Move Intermodal’s own fleet of 2,800 load units is combined with the fleets of many transport partners to ensure sustainable and cost-efficient services for our customers.
Our partners are carefully selected and trained to the highest standards, which allows us to deliver a top-notch service at all times.
This Code of Business Conduct for Suppliers sets forth the basic principles for supplier conduct when working with Move Intermodal. Move Intermodal is committed to these principles and expects the same from its suppliers.
At Move Intermodal we are aware that we can achieve sustainable growth only when we engage with all of our stakeholders. It is our mission to create an identity which fully integrates sustainability, responsibility and accountability.
As suppliers are amongst our main stakeholders, we want them to integrate criteria in their purchasing, sale and outsourcing procedures that reflect social, ethical and environmental concerns. Sustainability is a chain. By encouraging our stakeholders we aim to stimulate each party in the supply chain to behave in a sustainable manner. It is our policy to formally request that our suppliers respect and endorse the principles of this Code of Conduct.
We consider the following as suppliers: all actual or potential companies supplying services to the Move Intermodal Group, such as, but not limited to, subcontractors, carriers, terminals, rail suppliers, suppliers of goods and services, and consultancy firms.
This Code of Conduct also applies to all supplier entities, i.e. supplier parent companies and subsidiaries, if applicable.
Suppliers minimally have to comply with the principles outlined in this Move Intermodal ‘Sustainability Code of Conduct for Suppliers’, which is a component of our overall Corporate Sustainability and Responsibility strategy.
Our ‘Sustainability Code of Conduct for Suppliers’ is in line with the UN Global Compact Principles and applies to all entities of the Move Intermodal Group, and to all the procurement and outsourcing activities of Move Intermodal.
This Code of Conduct sets out the following requirements:
Respect for People is a core value at Move Intermodal. As signatories of the UN Global Compact, Move Intermodal adheres to these principles and expects its suppliers to respect the human rights of their employees and treat them fairly, in accordance with all applicable laws.
Respect Freedom of Association and Collective Bargaining: suppliers will respect employees’ lawful right of free association, as well as their lawful right to join, form or not to join a labour union or otherwise engage in collective bargaining.
No Forced and Compulsory Labour: suppliers will not use forced or involuntary labour, including prison labour, indentured labour, bonded labour or slave labour.
No Harassment and Abuse of Labour: suppliers will ensure that their employees are not subjected to psychological, verbal, sexual or physical harassment or any other form of abuse, and will comply with all applicable laws on harassment and abuse of employees.
No Child Labour: suppliers will comply with all applicable child labour laws.
No Discrimination: suppliers will not discriminate in any condition of employment on the basis of race, skin colour, nationality or origin, sex, religion, age, disability, HIV/AIDS status, trade union membership, sexual orientation or any other personal characteristic unrelated to job performance, and will comply with all applicable employment discrimination laws.
Appropriate Working Hours and Wages: suppliers will comply with all applicable laws on working hours and overtime, as well as all applicable laws on wages and benefits.
Move Intermodal’s commitment to sustainability includes efficient use of resources, respect for the environment and safe and healthy workplaces. Move Intermodal is committed to Responsible Care® and expects its suppliers to make similar commitments to continuously improve their environmental, health and safety performance.
Respect for the Environment: suppliers will comply with all applicable environmental laws. They must have systems in place to ensure the safe management of waste, air emissions and wastewater discharge. Move Intermodal will favour suppliers who seek ways to minimise the use of non-renewable resources, use all resources more efficiently and minimise the environmental impact of their operations.
Protect Health and Safety: suppliers will comply with all applicable workplace health and safety laws. They will provide a safe and healthy workplace for their employees, including appropriate controls, training, work procedures and personal protective equipment. Suppliers must deliver products and services that meet the quality and safety criteria specified in the relevant Move Intermodal manuals and contractual clauses.
Protect Communities during Transportation: suppliers will comply with all applicable transportation laws. They will have systems in place to ensure the safe and secure transportation of materials. This includes:
Move Intermodal expects its suppliers to conduct their business as Move Intermodal strives to conduct its business, i.e. ethically and in compliance with the law.
Laws & regulations: suppliers and their employees must comply with all applicable national and international laws and regulations, licenses and certificates related to their business and their activities.
Avoid Conflicts of Interest: suppliers will avoid any interaction with a Move Intermodal stakeholder or employee that may conflict, or appear to conflict, with that stakeholder or employee acting in the best interests of Move Intermodal. This includes offering payments to Move Intermodal stakeholders and employees.
No Bribery: suppliers will not engage in any form of commercial bribery or otherwise offer any incentive to any Move Intermodal employee or Move Intermodal employee’s family or friends in order to obtain or retain Move Intermodal business. Suppliers will comply with all the national, international or otherwise applicable laws dealing with the bribery of government officials. Suppliers must conduct their business with integrity and have a policy in place that prohibits fraud, money laundering, bribes and kickbacks. Suppliers must have a zero-tolerance approach to corruption.
Fair Competition: suppliers will comply with all applicable laws regarding fair competition and anti-trust.
Accurate Accounting and Business Records, Money Laundering and Insider Trading: suppliers will keep – and provide to Move Intermodal upon request – accurate records of all matters related to the supplier’s business with Move Intermodal (e.g., but not limited to, transport documents, CMRs, interchanges, etc.), shall not engage in any form of money laundering and shall never knowingly accept funds acquired through illicit means. No confidential information in the supplier’s possession regarding Move Intermodal shall be used to engage in or support insider trading.
Protect Information: suppliers will protect Move Intermodal’s confidential information, including personal and other stakeholder information, and act to prevent its misuse, theft, fraud or improper disclosure, and will comply with all applicable data privacy laws. Suppliers must take all due care in handling, discussing or transmitting sensitive or confidential information that could affect Move Intermodal, its employees, its customers, the business community or the general public.
International Trade: suppliers will comply with all applicable laws governing international trade. Suppliers will provide Move Intermodal with the documentation required for Move Intermodal to comply with import/export laws, and will implement practices and procedures to ensure the security of their supply chain under the applicable regulations. If applicable, Suppliers will provide documentation to support the eligibility of their product under a Free Trade Agreement.
In addition to the legal standards mentioned in this Code, suppliers will comply with all other applicable laws in the provision of their products or services to Move Intermodal.
Move Intermodal expects suppliers to implement systems and controls to promote compliance with applicable laws and the principles set forth in this Code, including policies, training, monitoring and auditing mechanisms. Suppliers should also apply these or similar principles to the subcontractors and suppliers they work with in providing goods and services to Move Intermodal.
Move Intermodal reserves the right to assess and monitor its suppliers’ compliance with this Code. Move Intermodal reserves the right to conduct interim screenings, via audits, to evaluate whether suppliers are complying with the agreed CSR requirements.
If any violations come to light that cannot be fundamentally resolved within an appropriate timeframe, Move Intermodal shall have the right to terminate for cause all contracts with the supplier and/or preclude the supplier from consideration of future business with Move Intermodal. Suppliers must promptly implement corrective measures.
Suppliers who believe that a Move Intermodal employee or anyone acting on behalf of Move Intermodal has engaged in illegal or otherwise improper conduct with respect to their business with the supplier should report the matter to Move Intermodal. Suppliers should also report any potential violation of this Code.
Reports and notifications can be made through the Move Intermodal QHSSE & Claims department via firstname.lastname@example.org. A supplier’s relationship with Move Intermodal will not be affected by an honest report of potential misconduct.